Table of Contents
- What Does a Virtual Transaction Coordinator Do?
- Why Use a Real Estate Transaction Coordinator?
- Virtual Transaction Coordination Fees in 2025
- Top 5 Virtual Transaction Coordinator Services
- Get Started With a TC Today!
In the fast-paced world of real estate, efficiency is key. One way real estate professionals are boosting their productivity and closing more deals is by using transaction coordinators.
However, with the rise of virtual services, there’s a lot to consider about fees and services.
In this blog post, we’ll explore what transaction coordinators do, why they’re beneficial, the landscape of virtual transaction coordination fees in 2025, and spotlight the top 5 virtual transaction coordinator services available.
Let’s get started!
What Does a Virtual Transaction Coordinator Do?
A real estate transaction coordinator (TC) is a professional who manages the administrative work involved in a real estate transaction.
They handle everything from the initial contract through to the final closing. Here are some of their key responsibilities:
- Document Management: Ensuring that all necessary paperwork is completed, signed, and submitted on time
- Deadline Tracking: Keeping track of important dates and deadlines to ensure the transaction stays on schedule
- Communication: Serving as a point of contact between all parties involved, including buyers, sellers, agents, lenders, and escrow companies
- Problem-Solving: Addressing any issues that arise during the transaction to ensure a smooth closing
Overall, hiring a real estate transaction coordinator will help you free up time you can use to find more buyers and sellers and ultimately close more deals.
For more information, read our real estate transaction coordinator checklist to see all the tasks a TC handles for you.
Let’s take a closer look at why you should consider using a transaction coordinator.
Why Use a Real Estate Transaction Coordinator?
Studies show that successful agents spend 20% or more of their time prospecting for new clients. Sadly, most agents don’t have that much time to prospect due to administrative and coordination efforts.
Therefore, using a transaction coordinator can offer numerous time and cost-saving benefits such as:
- Increased Efficiency: By delegating the administrative tasks to a TC, agents can focus on what they do best—selling properties and acquiring new clients
- Compliance: TCs help keep transactions in line with legal requirements, protecting all parties involved
- Error Reduction: TCs are experts in managing paperwork and deadlines, which reduces the risk of errors that could delay or jeopardize a transaction
- Improved Client Experience: A dedicated TC ensures that clients receive consistent and professional communication throughout the transaction process
There are many ways to succeed in the real estate industry, but when an agent decides to hire transaction coordination services, they truly reach the next level.
You know you need to, but maybe you’re worried about the costs. So, let’s examine how much it really costs to work with a transaction coordinator.
Virtual Transaction Coordination Fees in 2025
With the growing trend of remote work and digital solutions, virtual transaction coordination services have become more popular.
Here’s what you can expect in terms of fees for virtual transaction coordination services in 2025:
Flat Fee
Many virtual TCs charge a flat fee per transaction, typically ranging from $300 to $500 depending on the complexity of the transaction.
Subscription Plan Fees
For agents or brokerages handling a high volume of transactions, some services offer monthly subscription plans. These plans can range from $200 to $2,000 per month, depending on the number of transactions included.
Custom Pricing
Certain situations may require custom pricing, especially for high-value transactions or unique services. In these cases, transaction coordination fees are often negotiated based on the specific needs of the transaction.
If you think this is expensive, remember that time is money in real estate sales. You could use the hours you’re saving working with a transaction coordinator to woo new clients and expand your professional network.
Having a transaction coordinator will allow you to concentrate on core tasks like closing deals, networking, and qualifying leads, enabling you to grow your business faster.
Focusing again on our main question, a transaction coordinator costs a small fraction of the overall commission amount. With the time you save, you can make more sales.
With this in mind, let’s move on to some of the best virtual transaction coordinator services in the industry.
Market Leading
Real Estate Virtual Assistants
Hand off your transactions, media, and marketing to a real estate VA.
Top 5 Virtual Transaction Coordinator Services
To help you find the best service for your needs, here are 5 of the top virtual transaction coordinator services available:
1. AgentUp
AgentUp leads the way in real estate transaction coordination, offering specialized transaction coordinators tailored specifically for the real estate industry.
Available on-demand, their services are designed to meet your needs whenever you require them.
Their real estate transaction coordination team is widely recognized as one of the top-performing groups in the industry. They possess an in-depth knowledge of the complexities within the US real estate market.
AgentUp offers comprehensive transaction coordination services with a strong focus on real-time tracking and communication, such as:
- Full contract review
- Communicate with lender and title/attorney about new contracts
- Confirm title is ordered and obtained
- Deadline tracking
- E-signatures
- Coordinate inspection scheduling
- And much more!
Their user-friendly platform allows you to monitor the progress of each transaction step-by-step, providing transparency and peace of mind.
A Complete Real Estate Marketing Partner
Additionally, AgentUp is a full-service real estate marketing company offering affordable tools to help you close more real estate transactions, including:
The company has everything you need to effectively process and market real estate transactions.
Pricing: Starting at $299 per transaction, AgentUp offers affordable and competitive pricing without compromising service quality. They also offer a promotion of $50 off your first order.
What do customers think about AgentUp?
Customers rave about AgentUp’s efficiency and support, often highlighting their ability to handle complex transactions with ease.
2. Virtudesk
In second place, we have Virtudesk – a US-based company that specializes in providing virtual assistants and transaction coordinators to real estate professionals.
Whether you need full-time or part-time support, their services are designed to help busy real estate businesses streamline operations and enhance productivity with services such as:
- Administration
- Client coordination
- Quality control
- Also, schedule management
- And contract-to-close
In summary, Virtudesk is known for its customizable packages and affordable pricing. They offer 24/7 availability and multilingual support, making them an excellent choice for agents who operate in diverse markets.
Pricing: Prices start at $11 per hour for a full-time 40 hrs/week TC. Their part-time 20 hrs/week TC service starts at $12.30 per hour. However, all packages require a $450 set-up fee at initial signing with a 3-month lock-in period.
What do customers think about Virtudesk?
Users applaud Virtudesk’s user-friendly platform and quick response times, often noting how easy it is to integrate their services into existing workflows.
3. Transactly
Transactly is another leading provider of transaction coordination services tailored for real estate professionals.
They distinguish themselves by offering a comprehensive suite of solutions designed to streamline and enhance their clients’ workflow.
Their team of US-based transaction coordinators receives extensive training to meet the specific needs of real estate businesses.
For example, the company offers a range of tools, including:
- Transaction management systems
- Communication coordination
- Document management software
- And more.
Conclusively, Transactly offers a streamlined platform with transparent pricing and an extensive network of coordinators.
Pricing: With pricing starting at $359 per transaction, Transactly offers a solid balance between cost and functionality.
What do customers say about Transactly?
Customer reviews emphasize Transactly’s reliability and accuracy, often mentioning how the service has helped them close deals more efficiently.
4. Task Bullet
Task Bullet ranks fourth on our list of top transaction coordinator companies, providing skilled TCs adept at handling administrative tasks, scheduling, and managing closings.
The company stands out for its automation tools and affordable pricing. They offer task management and CRM integration, making it easier to keep all your tasks organized.
With competitive pricing and a wide array of services, Task Bullet is an ideal choice for small and medium-sized real estate businesses looking to boost their operational efficiency and overall productivity.
Pricing: Starting at $220 per transaction for 20 hours/week, Task Bullet offers the most budget-friendly option on this list.
What do customers say about Task Bullet?
Customers appreciate Task Bullet’s efficiency and cost-effectiveness, often citing the significant time savings provided by their automation tools.
5. MyOutDesk
MyOutDesk offers a range of real estate support services, including transaction coordination. They provide robust training and technology tools to ensure their coordinators are well-equipped to handle any situation.
Hiring real estate transaction coordinators from MyOutDesk can be a smart choice if you are looking to scale your real estate business.
When you sign up with MyOutDesk, you’ll be paired with a dedicated account manager who will assist you in pinpointing the transaction coordination services that align with your specific needs.
In addition, clients benefit from exclusive access to proprietary software tailored for managing and monitoring their virtual transaction coordinator.
Pricing: Prices start at $1988 per month, placing them in the more expensive price range.
What do customers say about MyOutDesk?
Reviews highlight MyOutDesk’s professionalism and adaptability, often mentioning how they can seamlessly fit into different business models.
Market Leading
Real Estate Virtual Assistants
Hand off your transactions, media, and marketing to a real estate VA.
Get Started With a TC Today!
In the evolving landscape of real estate, utilizing real estate transaction coordinators can significantly boost efficiency, reduce errors, and enhance client satisfaction.
Understanding the transaction coordination fees and services available in 2025 will help you make an informed decision that best suits your business needs.
Here is our #1 recommendation for real estate transaction coordination service, AgentUp’s, pricing:
Transaction Coordination – $299 per file
This includes all communication, deadline tracking, e-signatures, client updates, and scheduling.
Listing Coordination – $199 per listing
The services in this package include MLS input, lockbox setup, pre-inspections, property disclosures, scheduling showing, and more.
Marketing Coordination – $399 per listing
This includes listing photography, photo editing, a virtual house tour, virtual staging, a listing description, and much more.
As you can see, AgentUp’s transaction coordination services are quite affordable. So, are you ready to take your real estate transactions to the next level?
Sign up for a free AgentUp account and explore our real estate transaction coordinator service. You won’t regret it!
We hope this blog post helped you understand the virtual transaction coordination fees for 2025. Before you go, you may want to take a look at these other related articles:
