Table of Contents
- The Role of a TC Coordinator
- How to Save Time and Money With a TC Coordinator
- Statistics on the Benefits of Working With a TC Coordinator
- AgentUp – Your Source for Real Estate TC Coordinators
TC coordinators who manage the closing of contracted real estate sales for brokers and agents.
Brokers and sales agents save time and money by partnering with a TC coordinator who oversees the many steps from contract to closing, with skilled attention to detail.
Perhaps the most significant benefit of a TC coordinator is that they allow sales agents to focus on client relationships and finding new sales by handling all closing details.
This article will explain how to save time and money by working. With a TC coordinator and offer supporting statistics.
But first, let’s ensure we understand the TC coordinator’s role.
The Role of a TC Coordinator
A TC coordinator (TC) partners with a real estate agent to close contracted real estate deals.
Managing a real estate transaction from contract acceptance to closing requires multiple overlapping tasks. For example, to reach closing, transaction coordinators routinely provide the following services:
- Document Organization: Assembly and review of contracts, disclosures, and essential paperwork, ensuring full compliance
- Timely Execution: Proactive deadline management and careful monitoring of the closing process for an on-time completion
- Streamlined Inspections: Efficient scheduling of home inspections and distribution of reports to all parties involved
- Proactive Issue Resolution: Early identification and proactive resolution of potential issues, minimizing delays and optimizing agent time
- Centralized Communication Hub: Acts as the central point of contact, facilitating clear communication with clients, vendors, and stakeholders, fostering trust and strong relationships
- Post-Closing Support: Facilitates client reviews, coordinates thoughtful closing gifts, and ensures timely delivery of final closing documents
Moreover, TC coordinators often develop specialized knowledge of the closing process, knowing how to enhance productivity while ensuring compliance.
Understanding all the tasks a transaction coordinator performs shows the advantages of partnering with one.
Let’s explore those advantages further and show how partnering with a TC coordinator can save you time and money.
How to Save Time and Money With a TC Coordinator
Using a TC coordinator can save real estate sales professionals time and money. Are you not convinced or sure how? Let us show you.
1. Giving You Back 20 Hours
If I gave you 20 free hours, what business growth activities would you engage in? I’m sure you could quickly think of many revenue-generating tasks.
A TC coordinator does this —they give you the gift of time. Studies show that agents spend an average of 10 to 20 hours per transaction.
TC coordinators save agents time by taking on the significant amount of work involved in getting any contracted sales to close:
- Mortgage Lender Liaison: Maintain regular contact with the lender to ensure the closing process remains on schedule
- Inspection Coordination: Schedule and coordinate home inspections and distribute inspection reports to all parties
- Client Communication: Proactively address client questions and provide regular updates on transaction progress
- Survey Coordination: Initiate and oversee the survey process
- Appraisal Review: Address any concerns or issues arising during the appraisal process
- Title Company Coordination: Update the title company with transaction details and schedule the closing appointment
- And many other essential tasks!
The above closing tasks are necessary and require hours to address appropriately.
But ask yourself: Are administrative tasks the best use of your time?
Working with a TC or TC service frees up time for networking, prospecting, and growing your business. Would you rather secure new listings or talk on the phone with a title company?
2. Preventing Costly Errors and Delays
Getting contracted sales to closing is like an intricate dance. You need to coordinate all of your moves and steps carefully.
Mistakes and missteps look bad, delay the closing, and could cost you money.
Here, again, is an advantage of working with a TC coordinator. Statistics show that using a TC reduces the risk of errors by an average of 80%, saving money by reducing the need for rework.
Also, take into consideration the following issues:
- Mistakes cause you to look bad in front of your clients
- Clients quickly get angry and nervous when delays occur
- You might need to pay for rework or a contract expansion
The best way to deal with errors is to prevent them. And that’s precisely what a TC coordinator does.
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
3. Enhancing Client Experience
Some agents think clients want to deal with them directly rather than talk to a TC coordinator. However, the opposite is true.
95% of buyers and sellers claim to have had positive experiences working with a TC. Here are some reasons why the experience is positive:
- Clients appreciate knowing an expert is working on their closing
- TCs are often easier to contact than an agent
- Most TCs are experienced in explaining the closing process to clients
All of the above makes you look more professional in the eyes of your clients. Besides, you can still talk to your clients during the closing process, but now it can be about enjoying their new home rather than scheduling the appraisal.
Finally, one more crucial consideration: Happy clients are more likely to use your services again or refer you to friends and family.
4. Covering Costs Through Increased Revenue
Here’s one last significant cost-saving benefit to consider. Most TC coordinators end up paying for themselves by increasing your revenue.
Typically, The cost of a TC is a fraction of a real estate sales commission. If you complete even one more transaction with the time your TC saves you, that additional revenue will cover their costs.
Consider the following fact:
- 70% of agents who partner with a TC coordinator reported seeing increased revenue within the first year
Experienced transaction coordinators possess valuable insights and strategies that can unlock unexpected revenue opportunities for your real estate business.
Ask yourself this: How many more clients could you attract and serve with the time and energy you reclaim by delegating these administrative tasks to a skilled professional?
Statistics on the Benefits of Working With a TC Coordinator
Real estate agents recognize the immense value of their time. By partnering with a skilled transaction coordinator, you can reclaim precious hours typically consumed by administrative tasks.
Imagine the impact of freeing up 20 hours or more per transaction. This newfound time can be strategically invested in revenue-generating activities.
The statistics support those assumptions. Let’s examine some numbers that show the advantages of working with a transaction coordinator:
- 98% of agents who use a TC coordinator close more transactions per month compared to those who don’t partner with one
- 50% of the nation’s top-producing brokerages use TC coordinators
- Regularly using a TC results in an average 25% improvement in productivity
- In 2024, 34% of real estate agents worked with a full-time TC coordinator
- On average, a TC closes a sale 30% faster than an agent
- Most agents working with a TC for longer than 6 months see a 20% increase in sales
- 33% of real estate agents prefer a transaction coordinator over transaction management software
A strategic investment in a skilled transaction coordinator can significantly enhance your real estate business operations.
By streamlining administrative tasks and optimizing efficiency, you can elevate overall business performance and unlock new levels of success.
Now that you understand the undeniable advantages of collaborating with a top-tier transaction coordinator, you might wonder: Where can you find a truly experienced and well-trained professional?
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
Your Source for Real Estate TC Coordinators – AgentUp
AgentUp is your number one source for effective and affordable real estate TC coordinator services.
The company’s transaction coordinators are among the best in the industry. Each TC seeks to save you time and money by ensuring your transactions reach a timely, hassle-free closing.
You have two TC coordinator service options to choose from:
- Work with a dedicated transaction coordinator at affordable prices
- Use AgentUp’s per-file transaction management service for $299
Among the many reasons to choose to partner with AgentUp are the following:
- Tailored Services: They scale the right services and solutions for your business needs
- US-based Support Team: Their US-based customer support team offers outstanding service
- Competitive Prices: Some of the best transaction coordination services at competitive prices
- Recognized Industry Innovator: Their industry-leading services have been featured on ABC, CBS, Fox News, USA Today, and industry podcasts and blogs
Here’s another reason to partner with Agentup: Each dedicated TC is also a seasoned marketing professional who will handle your marketing when not working on your transactions.
In their efforts to promote your business and listings, they will implement highly effective marketing solutions, including:
- Virtual tours
- Property websites
- Home flyers
- House portraits
- AI real estate photo editing
- And virtual staging
Take the first step to a healthier and more productive year ahead.
Sign up for a free AgentUp account to learn how we can help you take your business to the next level.
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