Table of Contents
- What Does a Transaction Coordinator Do?
- How AgentUp Trains Its Transaction Coordinators
- Transaction Coordinator FAQs
- Partner With an AgentUp Transaction Coordinator Today
Transaction coordinators are now an established and valued part of the real estate industry.
These talented professionals help sales agents close transactions (contracted sales) and organize their business.
But how do transaction coordinators learn all the intricacies of the real estate business and the sales process?
AgentUp has been training transaction coordinators for nearly a decade. In this article, we will explore the details of what their transaction coordinator training looks like.
But first, let’s quickly understand what a real estate transaction coordinator does.
What Does a Transaction Coordinator Do?
A transaction coordinator (TC) oversees the administrative aspects, documentation, and correspondence involved in real estate transactions.
Upon completing a deal and signing a purchase agreement, the transaction coordinator assumes responsibility for guiding the sales agreement toward closure. This involves:
- Scheduling appointments and coordinating calendars
- Monitoring deadlines and ensuring tasks are fulfilled
- Managing paperwork, obtaining signatures on contracts and disclosures
- Addressing inquiries from involved parties
Furthermore, the transaction coordinator plays a crucial role in maintaining communication among all stakeholders to facilitate the transaction’s successful conclusion. Regular updates are provided to:
- Mortgage lenders
- Home inspectors
- Staff at the title company
- Agents representing the other party
- Clients involved
Additionally, the TC handles routine administrative duties that, despite their simplicity, consume significant time for agents:
- Responding to emails and text messages
- Arranging meetings
- Managing incoming calls
If you’re interested, you can explore in more detail the business activities involved in transaction coordination in our blog post on how to sell more homes with a virtual real estate transaction coordinator.
Now, the above business tasks and responsibilities require significant training to be done well. AgentUp has the best-trained TCs in the industry. Let’s see why.
How AgentUp Trains Its Transaction Coordinators
AgentUp helps place transaction coordinators and virtual assistants with brokerages and real estate sales professionals across the United States.
For the past decade, AgentUp has built talented virtual teams in the Philippines and today has one of the industry’s best-trained and best-equipped teams of transaction coordinators.
AgentUp knows that effective real estate transaction coordination requires extensive knowledge of the sales process and the fine details of real estate law and regulation. Therefore, AgentUp invests heavily in TC and VA training and education.
So, how do they train their transaction coordinators to be the best in the industry? Let’s take a closer look.
1. Technical & Communications Training
First, AgentUp provides thorough technical and communications training for all its transaction coordinators and virtual assistants at its global tech center in Cebu, the second-largest city in the Philippines.
All TCs receive hands-on training on the latest communications software and technology, from video conferencing to document sharing to social media management programs.
Part of this training includes advanced learning in business administration tasks and techniques, including the following:
- Advanced computer skills
- Social media management
- CRM software functions, including email marketing
- The latest in telecommunications technology
You’ll quickly see that all AgentUp TCs are highly competent in using technology in the real estate business.
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
2. Advanced, Intensive Real Estate Training
Second, AgentUp then has all of their TCs and VAs complete a rigorous 40-hour course on all aspects of the US real estate market, including:
- A detailed overview of the US real estate industry
- Contracts and disclosures
- Licensing rules
- Listing preparation
- The transaction process
- Working with clients
- Real estate law and regulations
- Fair Housing issues
- And how to work with title companies, home inspectors, and mortgage lenders
Additionally, all TCs and VAs receive training in real estate marketing and communications, including the following:
- CRM management
- Comprehensive social media marketing
- Marketing tools to promote listings
- The importance of branding
- And how to promote agent services
Moreover, AgentUp is well aware of varying state laws, so all of our TCs and VAs can navigate the complexities and nuances of state-to-state differences regarding the practice of the profession.
Now, any seasoned real estate professional knows there’s more to success than mastering the hard skills required for the business. In real estate, the soft skills are nearly as critical.
3. Business Etiquette, English Fluency, and Cultural Awareness
AgentUp ensures that all its virtual workers understand American business culture’s finer points and nuances.
Additionally, brokers and sales agents understand that even a virtual worker’s performance reflects their business and brand quality.
Therefore, AgentUp continually reinforces the development of business soft skills, including the following:
- US business etiquette
- American business vocabulary and terminology
- Conversation skills
- Time zone differences
- And gaining a solid grasp of American cultural nuances
The result is that AgentUp’s transaction coordinators are ready on day one to be highly effective virtual support for all real estate functions. You’ll begin noticing the benefits of virtual support quickly.
In fact, you’ll be amazed at how quickly and easily they adapt to your business needs.
Transaction Coordinator FAQs
Here are some commonly asked questions and honest answers about AgentUp transaction coordinators.
Q. Can A Filipino virtual worker really understand the US Real Estate Industry?
A. The answer is yes. Filipinos, in general, have contact with and fully understand American culture. English is one of the two official languages of the Philippines.
Further, all AgentUp virtual real estate assistants and TCs receive intensive training and education on the US real estate industry. You’ll be surprised at how easy and fast integrating a virtual TC into your business is.
Q. How can I be sure that a virtual TC understands industry and licensing rules?
A. Here at AgentUp, we understand the crucial importance of any transaction coordinator knowing real estate licensing rules and regulations. Our training strongly emphasizes learning and following the rules for whatever state their real estate professional is in. These issues are a big part of our training.
Q. How long will it take for a virtual transaction coordinator actually to be effective for my business?
A. As with any new employee – whether in the office or virtual – there will be a short adjustment phase and the need for onboarding. However, our rigorous training program and ongoing mentoring mean that our TCs are prepared to hit the ground running. You’ll also be surprised with how much time you’ll save working with a TC.
Q. How much does it cost to hire a transaction coordinator?
A. AgentUp makes working with a real estate transaction coordinator affordable. Plus, we offer scalable options, including full-time, part-time, and project-based TC support. Check out our pricing details to learn more.
Market Leading
Real Estate Transaction Coordinators
Hand off your transactions, media, and marketing to a real estate TC.
Partner With an AgentUp Transaction Coordinator Today
By now, you might be curious about learning more about how to start working with a virtual transaction coordinator, and this is where AgentUp enters the picture.
AgentUp will connect you with a real estate transaction coordinator who is ideally suited to your requirements and possesses the appropriate educational background, skill set, and experience level.
AgentUp TCs are available for hire on a full-time, part-time, or project basis, allowing you to customize their schedule to match your needs.
So, why not take the initial step today? You’ll be glad you did!
Schedule a free call to learn more about AgentUp’s TCs and virtual assistants and how your business will benefit by working with them.
Plus, AgentUp offers more than well-trained transaction coordinators. We’re a leader in high-quality marketing tools that can help your business reach the next level.
Check out our virtual staging, single property websites, and real estate photo editing services to help you sell listings.
Therefore, do yourself a favor. Sign up for a free AgentUp account now, and let us help support business excellence and expansion for your brokerage and sales efforts.
Thanks for reading this post. We hope it helped you better understand how AgentUp trains its real estate transaction coordinators.
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