Transaction coordinator services are an essential part of the real estate industry.
Transaction coordinators (TCs) manage the closing of contracted real estate sales. By handling the paperwork, communication, and scheduling tasks, TCs allow sales agents to focus on client relationships.
In this article, we’ve surveyed New York transaction coordinator companies and will share the top 10 providers with you.
Let’s get started!
Top 10 Real Estate Transaction Coordinators for New York
There are easily over 100 transaction coordinator service providers any New York real estate professional could choose from.
To make your decision-making easier, here are our choices for the top 10 providers, starting with the best.
1. AgentUp
When it comes to real estate transaction coordination in New York, AgentUp stands out as the premier choice for brokers and agents.
As a comprehensive provider, they offer many services to streamline your real estate transactions and minimize your stress.
The following are some of AgentUp’s core transaction coordinator services:
- Contract Review and Preparation: Meticulous review of contracts, introductions to clients, and secure handling of earnest money deposits
- Transaction Communication: Seamless communication with lenders and title companies, title work, HOA document procurement, inspection scheduling, and deadline tracking
- Pre-Closing Coordination: Efficient scheduling of closings and walk-throughs and ensuring final compliance checks are complete
- Post-Closing Support: Personalized client gift coordination, utility information sharing, document collection, and follow-up reviews
- Media and Marketing Support: A unique bonus with AgentUp TCs is that they can help you with digital marketing support, such as creating virtual tours, property websites, home flyers, and house portraits, as well as real estate photo editing and virtual staging.
Unlike many other transaction coordinator services that may only handle certain aspects of the process, AgentUp offers a truly end-to-end solution. They have you covered from initial contract review to post-closing support to marketing other listings.
With competitive pricing, extensive experience, and a commitment to precision and care, AgentUp is the ideal partner for your real estate transactions. Trust them to handle every detail efficiently and effectively.
Pricing:
- Transaction Coordination – from $299 per file
- Listing Coordination – from $199 per listing
AgentUp also offers dedicated, part-time, or full-time TC services at the following pricing.
2. Real Estate Paper Pushers
Second on our list of top-tier transaction coordinators serving New York is Real Estate Paper Pushers.
Their dedicated team is committed to ensuring a smooth and stress-free closing process.
Among their standard transaction coordinator services are the following:
- File Management: Streamlined organization and storage of transaction documents
- Communication: Efficient collection of contact information and timely distribution of paperwork to all relevant parties
- Disclosure Compliance: Verify all necessary disclosures to ensure legal compliance
- Closing Coordination: Seamless scheduling and management of the closing process
- Post-Closing Support: Convenient provision of digital copies of the executed file for agents’ records
Real Estate Paper Pushers is an excellent choice if you’re seeking a reliable and efficient transaction coordinator in New York.
Pricing:
- Buyer Side – $499
- Seller Side – $499
- Both Sides – $699
- For Sale By Owner – $699
3. The TC Advantage
Next on our list is The TC Advantage, a dedicated partner to real estate agents seeking to streamline their operations and maximize their time.
TC Advantage’s transaction coordinator services include the following:
- Thorough File Management: Maintain organized and complete transaction files with their comprehensive checklist
- Streamlined Communication: Efficiently collect signatures, send welcome emails, and promptly address client inquiries
- Efficient Coordination: Manage inspections, title work, and legal processes seamlessly
- Seamless Closings: Schedule and coordinate closings to ensure a timely and successful conclusion
With a team of experienced professionals, The TC Advantage is committed to supporting your real estate endeavors. Trust them to handle the complexities of transaction management, allowing you to focus on what you do best.
Pricing:
- Delux Listing Management – $199
- Single side file – $600
- Double side file – $800
4. Empower Transactions
In fourth place on our list is Empower Transactions, a trusted real estate transaction coordination company serving New York brokers and agents.
Among the company’s transaction coordinator services are the following items:
- Comprehensive Contract to Close Services: End-to-end support for your transactions
- Compliance Assessments: Ensuring adherence to all legal requirements
- Digital File Management: Efficient organization of documents using popular platforms
- Consistent Communication: Maintaining clear communication with all parties involved
- User-Friendly Transaction Calendars: Streamlined scheduling and tracking of deadlines
- Closing Coordination: Seamless management of the closing process
Empower Transactions is an early implementor of AI in transaction coordination. While AI can significantly enhance efficiency in many areas, it will be interesting to see its specific capabilities and limitations in the context of real estate transactions.
If you’re considering AI-powered transaction coordination, it’s recommended that you investigate how Empower Transactions leverages this technology to ensure it aligns with your needs and expectations.
Pricing:
- AI Transaction Coordination – $150 per file
- Executive Contract to Close – $400 per file
- Concierge Plan – $3,250 per month for up to 10 transactions
The company also offers $50 discounts if they prepare your listing or your transaction includes both sides.
Market Leading
Real Estate Virtual Assistants
Hand off your transactions, media, and marketing to a real estate VA.
5. Moon River Transactions
Moon River Transactions is a veteran industry player offering experienced and reliable transaction coordination services to brokerages and agents in New York.
Their dedicated team possesses extensive knowledge of the local real estate market. Included with their transaction coordinator services are the following:
- Inspection Scheduling: Efficiently coordinating inspections to meet deadlines
- Earnest Money Deposit Confirmation: Ensuring timely and secure handling of earnest money deposits
- Lender Communication: Maintaining clear communication with lenders regarding contracts and appraisals
- Regular Updates: Keeping agents and clients informed throughout the transaction process
- Closing Coordination: Seamlessly managing the closing process to ensure a smooth experience
- Deadline Adherence: Ensuring timely compliance with all deadlines and requirements
Moon River Transactions utilizes Dotloop for efficient file management, providing agents with a convenient platform to upload, track, and access their documents.
If you’re a New York real estate agent seeking top-notch transaction coordination and listing preparation services, Moon River Transactions is a solid choice. Their expertise, commitment to efficiency, and use of advanced technology make them a valuable partner.
Pricing:
- Single Side – $350
- Double Side – $500
- Compliance Service – $50 – $100
- Listing Upload – $50 – $75
6. Hello Leverage
Hello Leverage is next on our list of New York transaction coordinator service providers.
In terms of TC services, Hello Leverage assists real estate agents with contract management, listing preparation, and marketing.
- Fully Executed Documents: Ensuring all documents are correctly completed
- Client Correspondence: Managing communication with clients and other parties
- Timeline Monitoring: Tracking and managing deadlines effectively
- Title Work: Ordering and managing title work
- Vendor Coordination: Coordinating with lenders, title companies, and other vendors
- Inspections and Appraisals: Scheduling and coordinating home inspections and appraisals
- Appraisal Tracking: Monitoring the status of appraisals
While Hello Leverage appears to offer valuable services, its website could be improved to provide a more comprehensive understanding of its capabilities.
Pricing:
As mentioned above, the company’s website isn’t very informative. You’ll need to contact the company directly to get a quote for pricing.
7. Be Happy TC
Seventh on our list is Be Happy TC, a leading online real estate transaction coordination service provider based in California that serves agents in New York and other states.
Founded in 2014 by a small group of real estate sales professionals, the company offers a comprehensive suite of services to streamline the buying and selling process.
The company provides standard transaction coordinator services, including the following:
- Contract and Disclosure Management: Expert handling of all contracts and disclosures
- Compliance Checks: Ensuring all documents adhere to legal requirements
- Regular Communication: Weekly updates to clients and other parties involved in the transaction
- Title Work: Efficiently ordering and managing title work
- Process Tracking: Ongoing monitoring and updates to agents, ensuring a smooth and timely closing
Be Happy TC’s team of experienced professionals, both full-time staff and contracted freelancers, is dedicated to providing exceptional service in all 50 states.
Pricing:
Be Happy TC is another company that doesn’t list its prices on its website.
8. Summit VA Solutions
Summit VA Solutions is a business staffing company offering a range of virtual workers, including experienced real estate transaction coordinators.
Their TC services include property management tasks, communication with all parties involved, inspection and closing scheduling, and ensuring compliance with all relevant documents.
Also notable among its offerings is the following:
- Ongoing Training: Summit VA Solutions provides continuing training and education to keep their transaction coordinators up-to-date
- User-Friendly Platform: Their website and online management platform are designed for easy navigation
- Experienced Team: Their team of transaction coordinators appears to have extensive industry experience
While Summit VA Solutions offers valuable transaction coordination services, it’s important to note that they are not solely focused on real estate transaction coordination.
Additionally, their team of transaction coordinators is relatively smaller than some other specialized providers.
Pricing:
Summit VA Solutions’ monthly prices start at $1,500 for TC services.
9. Wishup
Wishup is an online virtual staffing company that offers flexible real estate transaction coordinator services that can be contracted for regular, ongoing support.
Here’s a rundown of their TC support services:
- Flexible Pricing: Wishup provides flexible pricing plans for different needs and budgets
- Quick Onboarding: The onboarding process is fast and can be completed within 24 hours
- Easy Replacement: Agents can easily replace their transaction coordinator if unsatisfied with the services
- Weekday Focus: Most of their virtual workers limit their hours to weekdays, which may make it challenging to find a transaction coordinator for weekend tasks
While Wishup offers a range of virtual assistants and workers, real estate transaction coordination is not its primary focus.
This may raise questions about the level of specialized training and expertise its transaction coordinators possess. You should inquire about their specific training and experience in real estate transaction coordination.
Pricing:
Virtual transaction coordination plans start at $999/month for the 4-hour package and $1799/month for the 8-hour package.
10. MyOutDesk
Although MyOutDesk is last on our list, it remains a decent choice for virtual real estate transaction coordinators.
An overview of their transaction coordinator services shows the following:
- Dedicated Account Manager: The company assigns you a dedicated account manager to meet your transaction coordination needs
- Custom-Built Software: MyOutDesk utilizes software designed explicitly for managing real estate transactions
- Excellent Customer Support: The company offers responsive customer support to address your needs and resolve issues promptly
- Well-Trained TCs: Their transaction coordinators are well-trained and offer valuable industry expertise
While MyOutDesk offers a few advantages, it’s important to note that its service package options may be limited and less flexible than some other providers, given that the company’s focus isn’t real estate.
Pricing:
If you’re looking for budget-friendly, flexible services, MyOutDesk isn’t going to be your choice.
Transaction coordination services start at $1,988 a month.
Market Leading
Real Estate Virtual Assistants
Hand off your transactions, media, and marketing to a real estate VA.
Choose the Best Real Estate Transaction Coordinator Service
Choose AgentUp for the best transaction coordination services in New York. We’re dedicated to providing tailored solutions that meet your specific needs and exceed your expectations.
Why choose AgentUp?
- Customized Solutions: Our team listens carefully to your requirements to ensure you’re matched with the perfect virtual transaction coordinator
- Dedicated Support: Benefit from our experienced and dedicated team, committed to providing exceptional service
- Competitive Rates: Enjoy the most competitive rates for top-tier transaction coordination services
Ready to learn more about how AgentUp can benefit your real estate business?
Schedule a call free today, and we’ll discuss your business needs and provide personalized recommendations.
So, reach out and discover how AgentUp’s virtual real estate transaction coordinators can help you grow your business.
We hope this article helped you learn about the best New York real estate transaction coordinator service companies. If you have a moment, please explore these related resources:
